Quick Guide on How to Start Your Own Property Management Company

Table of Contents

How to Start a Property Management Company

Property management in real estate is a company that involves managing many types of properties and people, such as landlords, tenants, and contractors. Learning how to create a property management firm may be a lucrative career choice for individuals who are comfortable managing people and property. However, this real estate career comes with its own set of dangers and obstacles.

While not everyone would choose this career, property management is a surprisingly simple and inexpensive area to enter! So, if you appreciate and understand what it takes to manage residential properties, here are the steps to launching your own property management firm. Before you get started, it's important to understand the basics of property management. This includes understanding the different types of residential properties, such as single-family homes, duplexes, townhouses, and apartment buildings. You'll also need to understand the various financing options available for each type of property, such as mortgages, home equity loans, and other types of loans. Additionally, you'll need to be aware of the various tax implications associated with owning a property, such as property taxes, capital gains taxes, and income taxes.

Determine the Legal Structure of Your Business

First and foremost, you must go through the process of forming a legal organization for your business. This implies that, like with any business, you must decide what kind of legal organization you wish to operate under. This will influence how much regulatory documentation you must file, your personal accountability for investment properties in your firm, and the taxes you must pay. In general, most people who want to start a long-term real estate business choose to form a Limited Liability Corporation (LLC) or register as an incorporated corporation (S-Corp or C-Corp). Of course, each kind of organization has advantages and disadvantages. Determine which structure is best for your property management firm with the assistance of your CPA and/or attorney.

The next step is to discover if you require a license to operate a property management firm in your state. Each state in the United States has different licensing requirements that you should be aware of before launching a property management firm. In most jurisdictions, you must get a Real Estate Brokers License, which permits you to handle both property management and real estate sales. Some states need a Property Management License, which restricts your actions to property management alone. Only six states do not need any type of licensure for property managers. This means that in the majority of states, property managers must be licensed to legally manage properties. This licensure is often obtained through the state's real estate commission, and requires the completion of a certain number of hours of education, as well as passing a comprehensive exam.

You just need to pick a name/logo for your firm and locate a bank that funds small businesses once you've accomplished all of the legal procedures of creating a property management company. You must register a business bank account in order to financially separate yourself from your firm.

Set Up Your Company’s Office and Website

A property management firm, like any other service business, needs a location. So, after you've received the money, find a quiet spot to work where you can meet with clients and manage phone calls without interruption. To minimize costs, many new property management company owners start off working from home and subsequently rent out commercial office space when the firm grows and personnel is hired. In any case, you'll need to have specific equipment and stationery for organizing your work, such as a laptop, mobile phone, scanner, fax machine, copier, and more. Furthermore, and maybe most importantly, you must create a website for your real estate property management firm. In today's era of digital marketing and Google searches, all property managers must have an online presence. After all, the days of looking for local companies in the Yellow Pages are long gone.

If a real estate investor, for example, is looking for a property manager, he or she will use the internet to find one. Furthermore, if your website is excellent and easily accessed, you will gain credibility and more people will want to hire you. So, the next step in establishing a property management company is to choose a firm that specializes in developing websites for property managers.

Check that the site is accessible to both property owners and tenants and that it provides for a smooth contact between all parties. Later on, you should focus on marketing and publicizing your company's website in order to attract new clients and encourage them to approach you rather than you hunting them down. Having a website is a great way to showcase your services and establish yourself as an expert in your field. You can create a website that is visually appealing, easy to navigate, and full of information about the services you offer. You can also use your website to showcase customer testimonials, giving potential customers a better idea of the quality of your services. Additionally, you can include a blog section on your website, where you can post helpful articles and tips related to your services.

This will help to establish yourself as an expert in your field, as well as give potential customers an insight into the quality of your services. Additionally, you can use this platform to showcase your portfolio, giving customers a better understanding of the kind of work you do. You can use this platform to highlight your best work, as well as to provide potential customers with an in-depth look into the type of services you offer. This can be done by including detailed descriptions of the projects you have completed, as well as images. When describing the projects you have completed, make sure to include a comprehensive overview of the project, including the goals, objectives, and any challenges that you faced.

Additionally, make sure to include any unique features that you implemented, such as new technologies or innovative approaches.

Hire Real Estate Professionals

A smart property manager can handle several properties without the need for additional employees. A single person may control around 100 doors. So, depending on how you organize your firm, you might manage it on your own or with just one or two employees. Having said that, we nevertheless advise engaging specific specialists when beginning a career in the real estate market. Clients like managers that work with a team that includes:

Accountant: You'll need an accountant who is experienced with real estate, management businesses, and the structure of your business. He or she will be able to track the company's income and spending, preserve records to ensure openness and honesty, accurately handle books, give business advice, and deliver the necessary tax forms to keep you out of IRS problems.

A Real Estate Lawyer: Lawsuits are always a possibility in property management and other real estate-related occupations. A lawyer will review documents to ensure that the firm is protected from different dangers, assist you in understanding the company's fiduciary responsibility to clients, and safeguard and mitigate your assets.

Finally, property managers require a number of contractors on call to do maintenance and repairs. To address major difficulties, this should vary from handymen to fully licensed contractors. Electricians, painters, HVAC services, landscapers, house inspections, locksmiths, pest and termite treatment, plumbers, pool services, roof inspectors, and other contractors are just a few examples.

Having these pros on your team will help you obtain a successful head start right away before going on to the next phase of learning how to start a property management firm. It is important to understand the legal requirements and regulations that are necessary to start a property management business. Researching the local laws and regulations in your area is a great place to start.

Get Property Management Technology

This is the one stage in launching a property management firm that you cannot afford to overlook. We live in a technology age, therefore finding methods to use automated solutions and other technologies in the real estate market is critical. Not only will this improve the efficiency of your day-to-day operations, but it will also provide you with a competitive edge while simplifying as much as possible for optimum development potential. Furthermore, many forms of management software may be used as marketing tools to assist you to optimize your website and attract new customers.

Determining Your Price

The next stage is to develop a price structure that provides sustainable revenue while being competitive enough to attract clients. You don't want to be the cheapest or the most costly on the market. If you've been managing real estate properties for a while, you'll be familiar with the going rate in your region. If you're just starting out, the easiest approach to determine the suitable pricing is to conduct market research by contacting local property management businesses to find out what the going prices are. Here are some examples of frequent costs to consider when developing your pricing structure:

Setup Fee: This is a one-time fee that you charge landlords to cover the expense of opening an account with your property management company. It is usually approximately $300 or less. However, depending on the size and scope of the property, the cost of opening an account may vary. For instance, if the property is large and requires a significant amount of upkeep, the cost of opening an account may be higher than $300. This is because the bank must pay for the resources and personnel necessary to maintain the account. For example, the bank must pay for the software and hardware necessary to store and process the customer's data, as well as the personnel to manage the account.

Leasing Cost: This is a one-time fee for leasing a vacant property. It's usually one month's rent or a portion of the rent (50%-75%). It covers the following topics: staging the rental property, listing it, presenting it to possible renters, offering applications, screening prospective tenants, writing the lease, and moving the tenant in.

Ongoing Management Fee: This is the lifeblood of your company. Depending on your local market, it might be as little as 3% of monthly rental revenue or as high as 10%. It encompasses day-to-day activities including contacting tenants, collecting rent, performing inspections, and responding to repair and maintenance requests.

Lease Renewal Fees: This is an optional cost you may collect when renewing a lease for an existing renter, and it is usually approximately $200 or less. This amount, known as a "renewal fee," is a typical practice in the rental sector. It is critical to note that this cost should be explicitly specified in the lease agreement and agreed upon by both the landlord and the tenant. The charge should be reasonable and no more than what is required to pay for the landlord's expenditure. It should be underlined that the charge should not be used to penalize the renter for any transgressions or late payments.

Eviction Fee: This is also optional, but it is strongly recommended that you charge it because you will most likely be called upon to act as the liaison (or perhaps official representative) for the property owner during the eviction process.

When deciding on a price structure, research what your competitors are asking for these services and evaluate what you have to offer. Most crucial, ensure that your charging cost does not have an impact on the quality of your services. All businesses value reputation, and real estate property management is no exception! It is essential for property managers to maintain a good reputation in order to attract new clients and retain existing ones.

A good reputation is built on trust and reliability, and it is important to ensure that your clients know that their property is in safe hands. This means that you must be able to provide them with the assurance that their property is being properly managed and taken care of. It is essential to communicate with your clients regularly to ensure that they are aware of the progress of their property and that they are satisfied with the services you are providing. Keeping your clients informed is essential for successful property management. Regular communication allows you to build trust and rapport with your clients, as well as to address any potential issues that may arise.

Setup a Proper Invoice

A well-constructed invoice may propel your business to new heights; it looks professional, it will tremendously assist you in organizing your payment collection, and it will provide you with a suitable system that can take care of itself. Blinksale also comes with automated invoicing and automatic payment and scheduling management. Custom professional invoices may be generated with a single click. They have the ability to email your consumers.

Bill, manage, and automate all of your payments with a single tool, allowing you to focus on developing your business. And Blinksale will allow you to transact in a variety of currencies!

Marketing Strategy

When launching a business, keep in mind that consumers do not magically arrive. You must seek them out and attract them. The next stage in establishing a property management firm is to develop a marketing plan to attract clients. Traditional marketing strategies such as word of mouth and a referral reward scheme might be effective when you are first starting out and have no clients. For example, you may call a leading real estate agent in your region, identify yourself as a property manager, and inquire about houses for rent and those wishing to buy an investment property.

A real estate investing club is also a terrific way to meet landlords and investors who may become clients for your property management company. As previously said, having a website is a terrific way to market and advertise your property management firm. In this phase, you can use a variety of internet marketing outlets. Social media channels such as Facebook, Twitter, YouTube, and Instagram, for example, can be the most effective approach to raising awareness of your brand. Furthermore, having an online presence is one of the characteristics that clients seek in a management firm.

You may also utilize Google advertisements and pay-per-click advertising to bring in targeted potential customers. Another property manager marketing technique is to utilize content and email marketing to develop trust and credibility with individuals who have visited your website. Finally, learn how to utilize SEO (search engine optimization) to boost your discoverability and the likelihood that potential buyers will locate your content and website.

Networking and Growing

When you begin promoting your property management firm and creating a customer base, keep in mind that your effort does not stop there. It is critical to network extensively in the real estate market at the outset of your career. This is the only way you'll be able to expand your firm by incorporating new clients and investment properties. Build a real estate network and develop relationships with various types of industry experts, such as agents, lenders, and contractors. Don't forget about your present clients; they may know additional property owners that want property management services! While this can be time-consuming and demands consistent effort at first, if you're correct, it will rapidly become second nature to you.

Use nearshore hiring to scale your team affordably.


Property Management is not the easiest business to venture into, it requires a lot of research and proper knowledge of its nook and crannies for you to flourish and start earning with it, but once established, this market can be one of the most aggressive in terms of expanding and growth with really good earnings!

And as we always say, starting any business is always hard at first but with the proper knowledge, you can begin your own firm, and who knows maybe someday your company will be one of the bigshot names around the market. Blinksale can aid you to prosper with its innate tools that can help you manage your business with proper invoices and more!

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