A recurring invoice is one that is consistently delivered with the same information to the same client at regular intervals. Setting up a recurring invoice could make it more efficient for you to send your invoices to customers automatically and without hassle.
Modern businesses frequently use recurring invoices because they can automatically invoice customers for agreed-upon goods and services. These invoices are typically submitted on a monthly basis, or the fees are typically assessed. A business must first obtain the customer's consent to charge them on a regular basis for a regular amount in order to implement recurring invoicing. Until a mutually agreed-upon termination date or the moment the consumer withdraws consent, the charges will carry on.
Recurring invoicing is most frequently utilized by cable providers, telecommunication companies, utilities, gym membership providers, and online software companies.
The advantage of recurring invoices
Convenience is a huge benefit of recurring invoices. The supplier is not required to wait for the client to finish paying or to constantly ask for the client's credit card details. The customer also won't need to transmit manual payments regularly.
For instance, a magazine publisher might offer a buyer a one-year subscription, during which the publications will be distributed on a regular basis and the customer won't need to take any further action. The customer has the option to end the agreement or extend it after the initial period has ended.
Here are a few additional advantages to think about:
Improved cash flow: As businesses receive a consistent stream of money, their cash flow gets better each month. Based on accurate cash flow estimates, you can make a budget that is more practical.
Faster payments: When clients are aware of what to expect from their monthly bills, budgeting is also made easier for them. They are prompted by this to set up automatic payments that are made on schedule.
Streamlined the process: You can easily generate recurring invoices with a template fast and easily using an online invoicing solution like Blinksale. Once set up, everything will be automated. Just sit back and relax.
Saves time: Using a recurring invoice system saves time in addition to money. Even while it only takes a few seconds to create a new invoice, when you add up all of these seconds, it quickly adds up to a significant amount of pointless administrative work.
The drawbacks of recurring invoices
There are disadvantages to recurring invoicing as well. The main drawback is that it will be more difficult to identify invoice issues and have them corrected. In a typical invoice exchange, the business sends the client an invoice; if there are any mistakes, the customer sends it back to the supplier, who then sends it again.
But with regular invoicing, the fee is added automatically. If a customer discovers an error, additional steps must be taken in order for him to receive his money back. Therefore, the recurring invoice sometimes does make it more difficult to correct billing mistakes, especially if you are not keen on details. It will be frustrating on the part of your customer to send an email and ask for a correction and a new correct invoice.
Other drawbacks include:
Errors are possible: When invoices are generated automatically, you will not have the opportunity to identify an error before the client receives it.
Longer correction time: Errors are generally discovered after the customer has already paid the bill. This requires going back to address the issue after it has happened, which is a more time-consuming task.
To address this issue, an automatic invoicing system like Blinksale is designed to handle this easily.
When to send recurring invoices
Your clients will receive your invoices automatically if you set up recurring invoices. You don't need to waste time duplicating invoices or setting up reminders.
Simply sit back, relax, and focus on other aspects of your business while your invoicing is handled automatically.
Who should use recurring invoices?
Consider creating recurring invoices if your business provides a service or product that sends customers the same invoice on a regular basis.
Some companies that generate recurring invoices frequently are:
- Rental Services (Flats, Apartments, Contractor Equipment, Car Rental, etc.)
- Subscription-based services (Graphic Design, Software, Netflix, Telecommunication, etc.)
- Marketing Businesses
- Consultants, Movers, General Contractors, Snow Removal, Landscaping
- And a lot more...
Setting up a recurring invoice
Recurring invoices are easy to set up with the use of an invoicing system. Typically, you'll need the following details:
- Your client's information
- Business logo and Information
- The goods or services you're offering, along with their number and cost,
- The number of occurrences, starting date, frequency, and sending choices for invoices
Did you know?
Blinksale | Super Simple Invoicing is an online invoicing solution that allows you to create and send invoices in seconds.